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Being a Responsible Employer

With great employees comes great responsibility! The time before your new employee starts is an opportunity to check your employer responsibilities and make sure you’re well prepared.

  1. Always act in good faith and treat employees fairly When interacting with employees, every action must be done in good faith. Follow a fair process and be honest at all times. Allow employees to raise concerns and respond to them immediately. If you have an issue with an employee, discuss it with them as soon as possible and clarify any uncertainties.

  2. Pay employees on time Part of your employer responsibilities is paying employees at the rate specified in the employment agreement. Pay them on the day and frequency stated in the agreement and use the method of payment you agreed on. Make sure you provide your employees with statements of their pay showing any deductions or contributions made. Besides your legal responsibilities, payroll is also personal. Employees often have a lot riding on it. According to a recent survey, 63% have financial difficulties before payday and 33% have less than $100 left by payday.

  3. Deduct the correct amounts Income tax is one of the deductions made on an employee’s salary or wages. Be sure to deduct the right amount for each pay period based on your employee’s earnings. Other payments such as allowances or bonuses may be taxable, so make sure you deduct the correct amount for these payments. Also check if you need to make any other deductions for each pay period. Online payroll software can automatically do these calculations, so speak to your bookkeeper or invest in a tool that makes it simple for you.

  4. Know the finer details of leave entitlements and public holidays Time off is essential for your employee’s health and wellbeing. When they’ve had a break from work, they come back more focused and productive. Understanding the different types of leave and holidays and the rules around them can help you better manage leave for your staff and keep them happy. Keep an accurate and up-to-date record of your employees’ leave. Good payroll software can help you.

  5. Health and safety Keeping your employees healthy and safe while they’re at work is a key part of your employer responsibilities. Creating a safe work environment lowers the risk of illness and injury at work, improves the productivity of your employees, and helps you follow workplace health and safety laws.

  6. Protect the privacy of your employees Another part of your employer responsibilities is keeping your employee’s personal data safe and secure. You’ll need your employee’s permission to keep any sensitive data about them, so if it isn’t relevant, avoid storing information you don’t need about your employee. If an employee asks for a copy of the information you hold about them, make sure you provide it as soon as possible. Avoid disclosing employee details to unauthorised people, and use employee information for work purposes only.

If East Coast BBS can be of any assistance, please get in touch. We offer payroll services in addition to training in a variety of accounting software.

You can call the office on 02 4402 8913 or email us on

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